PROJECT COORDINATOR (EVENTS AND MARKETING)

Company/ Firm Name

Location

London, UK

Published Date

27 June 2021

About the job:

At Brookfield Properties, our success starts with our people. People like you.

We develop, operate, and manage more than 650 properties and 325 million square feet of real estate across the globe. It’s a feat that wouldn’t be possible without our team, a diverse group of creative visionaries and innovative experts who are relentless in pursuit of one goal: to ensure our buildings don’t simply meet the needs of our tenants, residents, and communities — but exceed them, every day.

Within our office business, this conviction guides every aspect of our work. Our signature structures not only define skylines but are also true destinations — bringing together office areas, retail spaces, and dining options all in one. And our high-end design capabilities and strong sustainability practices allow us to create properties that raise the bar for real estate everywhere. It’s why the world’s most respected businesses, non-profits, and start-ups choose us as their partner.


Job Summary

We are seeking a creative and enthusiastic project coordinator in both marketing and events who will assist with the hands-on delivery of placemaking efforts in the London region. This individual will report into the Curator and Marketing Manager and work closely with the Vice President of Marketing and Communications, regional leasing and asset management teams to coordinate our events across the portfolio targeting our tenants and the local community.


Here’s what you can expect to be doing in your role:

  • Assist with the planning, coordination and execution of the annual events plan for each building in the portfolio with its focus on increasing leasing performance, tenant retention and brand awareness

  • Coordinate and assist with the delivery of events from proposal to oversight of events

  • Collaborate with building management teams, security and subcontractors to gather necessary information to successfully deliver marketing events

  • Effectively resolve and/or escalate any potential event issues in a timely manner

  • Managing event work efforts and tracking progress against the plan

  • Tracking invoices against projected event and marketing budgets

  • Writing and managing event RAMs, Method and Risk Assessments

  • Uploading RAMs in a timely manner via the Brookfield Electronic Permit Request System

  • Liase and manage relationship with planning consultants for timely applications and execution of planning permissions with the local councils, section 30s and parking dispensations when and if applicable

  • Feed into the event schedule for regional marketing activities and monitor deadlines

  • Booking event photographers and videographers

  • Managing filing systems and image libraries using Sharepoint and Dropbox

About You

  • Events experience 3-5 years'; real estate experience a definite plus

  • Excellent PC skills; experience in using: Outlook, Microsoft Word, Excel, PowerPoint, Sharepoint and Dropbox a plus and any electronic mailing systems/ EDMs like Mailchimp or Campaign Breeze. Social media and InDesign experience a plus.

  • Ability to manage relationships with multiple suppliers

  • Highly organised with excellent co-ordination and project management skills

  • Detail-oriented

  • Strong interpersonal skills and the ability to work with many personalities

  • Ability to work autonomously and as part of a team

  • Ability to work in fast-paced office environment required, to meet deadlines and

  • handle multiple projects simultaneously

  • Experience of coordinating time sensitive projects

  • Experience coordinating client stakeholders and subcontractors

  • A strong work ethic and self-starter

  • Creative and logical in approach to problem solving

  • Capable of effective prioritization, ability to work to deadlines and multitask on

  • variety of projects

  • This position includes occasional weekend and after hour work

Safety

Brookfield Properties’ objective is to have zero serious safety incidents by implementing consistent, attainable safety and health principles across the organization. Our organization embeds SH&E into our culture and values and maintains a focus on continuous improvement. To achieve this, expectations of Brookfield Properties employees are listed below:

  • Embrace safety as a core value of the organization.

  • Demonstrate your commitment to SH&E excellence in your actions and decisions.

  • Commit to holding safety in the highest regard for both yourself, as well as fellow employees.

  • Incorporate Brookfield Properties’ Life-Saving Principles into your work planning and execution.

  • Proactively identify, manage, and mitigate hazards to reduce risk in the workplace.

  • Engage in training and continuing education to develop the knowledge, skills, and competencies required to work safely and to co-operate with the company so far as is always necessary to enable the company to comply fully and with its legal duties regarding health, safety and welfare matters.

  • Take action to stop work if it cannot be executed safely or if conditions or behaviours are unsafe.

  • Immediately report SH&E incidents, near-misses, unsafe conditions, and/or at-risk behaviours to their supervisor; then diligently work to correct the problem.

  • Embody and support Brookfield Properties’ Safety, Health and Environment Policy.

  • Be responsible and accountable for your actions and/or inactions and to take reasonable care for the health and safety of yourself and of other persons who may be affected by your acts or omissions at works.

  • Promote safe work practices and safe working conditions in accordance with all Brookfield Properties Safe Work Procedures and never to interfere with or misuse anything provided in the interest of health, safety and welfare.

  • Wear Personal Protective Equipment when required.

  • To familiarise yourself with the company’s Health and Safety Policy and to always comply fully with the company’s health, safety, welfare and fire arrangements.

  • To report immediately all accidents involving injuries and illness verbally to your immediate superior and a First Aider and make or have made on your behalf, an entry in the company’s Accident Book.

  • Never to use any machinery, work equipment, dangerous substance, transport equipment, system of work or safety device unless you have been authorised to do so and then only in accordance with any training received by you and any instructions provided to you.

  • Never to perform work you are not qualified to do or have not been properly trained for.

  • To inform the company immediately of any work situation which you reasonable consider represents a serious and immediate danger to health and safety or represents a shortcoming in the company’s arrangements health and safety.

  • To report to the company any medical condition you have and any medication or substance you are taking which could affect the safety of yourself or others.

  • To seek medical treatment for all injuries you sustain (no matter how slight they appear).

  • If required, to cooperate fully and promptly with any accident investigation carried out by the company.