Graduate Recruitment Co-ordinator

About the job:

Reporting to: Senior Graduate Recruiter

Nomura is an Asia-based financial services group with an integrated global network spanning over 30 countries. By connecting markets East & West, Nomura services the needs of individuals, institutions, corporates and governments through its three business divisions: Retail, Asset Management, and Wholesale (Global Markets and Investment Banking). Founded in 1925, the firm is built on a tradition of disciplined entrepreneurship, serving clients with creative solutions and considered thought leadership. For further information about Nomura, visit www.nomura.com

Department overview:

The role of Graduate Recruitment Co-ordinator sits within the EMEA Graduate Recruiting Team, spanning the Corporate Infrastructure, Global Markets and Investment Banking Teams. The team is responsible for attracting, recruiting and retaining junior talent, through strategic initiatives across UK and European universities.

Job description:

The Co-ordinator will be aligned to Corporate Infrastructure (focusing on Technology, Risk divisions) and expected to provide support to the team at every step of the 360 recruitment cycle. Attention to detail, excellent administrative skills, organisational efficiency, commitment, strong oral and written communication skills and team-working are required for this role. Previous experience of working in a support function in a professional environment is desirable.

Team Related Tasks

• Assisting the team with travel bookings, expense-reporting, invoice processing and candidate reimbursement

• Inbox management and to relieve team of as much administration as possible

Campus Marketing: Presentations and Events

• Administrative assistance with marketing and logistics for careers events, including name badges and creating interview packs

• Tracking business participation at campus events

• Attend recruitment events

• Posting vacancies to campus portals

Recruitment

• Assist in managing and maintaining our online application system

• Bulk printing of CVs, creation and distribution of interview packs to the business and collating interview feedback

Interviews

• Communicating with candidates via the on-line recruiting system, email or by telephone, as directed by the team

• General support on interview days, ability to run interview schedules independently and liaise with candidates and the business where necessary

• Providing feedback on the phone to candidates

• Tracking business participation at interviews

• Tracking and managing data around the interviewing and hiring process, and producing it in an accurate and timely fashion

Offer Process

• Maintenance of database and filing system

• Working with HR to ensure timely communication with candidates and dispatch of contracts

• Tracking of offers to ensure signed contracts are returned to Nomura in a timely manner

Internship Programme Management

• Administrative assistance of the summer internship programme, including training materials, tracking of candidate information and review process

• Tracking attendance of interns and business representatives at all internship events

• Supporting the offer process as above for our intern conversions

General

• Other duties which are reasonably within the capabilities of the coordinator role may need to be performed from time to time, in addition to or instead of the above duties.

Hours:

• Hours: 8:30 – 18:00 (flexibility required)

Skills, experience, qualifications and knowledge required/ desired:

• Solid academic background

• Experience of working in support function in a financial services or professional services firm desirable

• Hardworking with an ability to prioritise and multi-task, good time management

• Highly organised and able to multi-task even under pressure

• Detail oriented

• Team player

• Strong professional presence

• Good written and oral communication skills with the ability to liaise with staff of all levels

• Flexibility around working hours: some events do run in the evenings

 Must be willing to travel (e.g. campus season and the attendance of career fairs)

• Excellent computer skills (particularly Excel, PowerPoint).

Competencies

Drive for Results

Can be counted on to exceed goals successfully; very bottom-line orientated; steadfastly pushes self and others for results

Customer Focus

Is dedicated to meeting the expectations and requirements of customers; acts with customers in mind; establishes and maintains effective customer relationships

Ethics and Values

Adheres to an appropriate (for the setting) and effective set of core values and beliefs during both good and bad times; acts in line with those values; rewards the right values and disapproves of others

Integrity and Trust

Is widely trusted and is seen as a direct and   truthful individual; can present the unvarnished truth in an appropriate and helpful manner; Keeps confidences and admits mistakes

Perseverance

Pursues everything with energy, drive and a need to finish; seldom gives up before finishing, especially in the face of resistance or setbacks

Peer Relationships

Can quickly find common ground and solve problems for the good of all; can represent their own interests and yet be fair to other groups; is seen as a team player, cooperative, easily gains trust and peer support, encourages collaboration and can be candid with peers

Only successful candidates will be contacted